All staff, students and qualified retirees are entitled to a University email account which is hosted by Microsoft Office 365 (O365). Separate domain names ‘@hkbu.edu.hk’, ‘@life.hkbu.edu.hk’ and ‘@associate.hkbu.edu.hk’ are created for staff, students and retirees respectively. For alumni, please click here for details.
Email accounts for all staff, students and departments have already been automatically created. There are occasions where departments / staff may require additional accounts to facilitate their educational collaboration or legitimate business with the University. For such, special email accounts may be requested by departments/offices for the following purposes:
Guideline for Email Account Creation:
Outlook Email Client Setup Guides
For Staff, Associate, Department and Project Accounts:
https://ito.hkbu.edu.hk/useful-links/o365-migration/Staff-Associate-Departmental-Account.html#userguide
For Student, Alumni, Student Organisation Accounts:
https://ito.hkbu.edu.hk/useful-links/o365-migration/Students-Alumni.html#userguide
Users should refrain from sending bulk emails. Where possible, users should first consider disseminating information to the University community through the e-Announcement channel. Users may use their application system (e.g. SIS) to send out bulk emails at their discretion, if such function is available.
Approval must be obtained from P/VC, Provost, VPs, Associate VPs, Deans, Director of AVA, or Heads of Administrative Offices for mass email delivery by ITO to all staff and/or all students according to the requirements below:
*Mon – Fri except public holidays
Please make sure these guidelines are complied with before a request is submitted using the Mass Mail Distribution Request Form.
IMPORTANT: According to the GUIDELINES FOR USAGE OF INFORMATION RESOURCES, university members should never send abusive emails or attachments, even if they are responding to an email of a similar nature. This includes e-mails targeting the recipient directly. Also, one should never send emails, or include attachments in emails, the contents of which may be considered unlawful, harmful, threatening, libelous, defamatory, obscene, scandalous, inflammatory, pornographic, indecent or profane.
As regards personal data privacy, one shall refer to the latest version of HKBU’s Code of Practice on the Personal Data (Privacy) Ordinance.
One should take note that failure to observe any information resources usage, data protection principle and/or any contravention of a principle may lead to disciplinary actions or a legal offence.
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