Microsoft 365

Yes, you can.

To start a private chat with external members, click the ‘Chat’ icon on the left sidebar and select ‘New Message’. Enter the person’s email address and start messaging. However, you are not able to share files to external members via Chat in HKBU M365 environment.

To delete or edit a message, hover over your message, click the ‘three dots (…)’, and then select either ‘Edit’ or ‘Delete’ from the drop-down menu.

Files shared in channels are stored in SharePoint. Files shared in private chats are stored on OneDrive.

During a MS Teams meeting, click ‘More options (…)’ and select ‘Start recording’ from the drop-down menu to begin the recording.

The location of your recording depends on the type of meeting. If the meeting takes place inside a specific team channel, the recording is saved to the team’s SharePoint site and appears in the channel conversation. If the meeting is set up with selected individuals, the recording is saved to the meeting organizer’s OneDrive and appears in the meeting chat.

Standard channels are visible to all team members  Shared channels are available to members inside and outside of HKBU. Private channels are restricted to selected members.

If you are a team owner of a Teams site, you can add or remove members you’re your Teams site. 

To add a member:

1. Click the ‘three dots (…)’ next to the team site name
2. Select ‘Add member’
3. Enter the individual’s email then click ‘Add’.

To remove a member:

1. Click the ‘three dots (…)’ next to the team site name
2. Select ‘Manage team’ 
3. GO to ‘Members’ tab
4. Find the person you want to remove and click the ‘X’ to their name. 

Note: 

If you want to remove someone who is listed as an Owner, you need to change their role to Member before clicking the ‘X’ next to their name to remove them. 

To manage your notifications, select Settings and more > Settings in Teams.  Then, go to Notifications and activity and change the notification settings.  For details, For the step by step guide, please refer to Manage notifications in MS Teams.

Yes, MS Teams supports signing with multiple accounts. 
 
To add another account, click your profile icon in the top-right corner then select ‘Add another account’.

You can access SharePoint by logging into Microsoft 365 portal with your HKBU SSOid email and password and authenticate via DOU.  Once logged in, click the App launcher icon (the grid of dots) in the upper-left corner and select SharePoint from the menu. Alternatively, if you have received a direct link to the SharePoint site from the site owner, you can click the link and login with your HKBU credential to access the site directly.

Yes, you can recover deleted files in SharePoint using the Recycle Bin and version history features. For more information, please refer to How to recover missing, deleted or corrupted items in SharePoint and OneDrive for work or school.

If you are using a SharePoint starts with 

• STF: you can share the files saved on this site with HKBU staff only. 

• BU: you can share the files saved on this site with HKBU staff, students, retirees and host of departmental/project accounts.

• EXT: you can share the files save on this site with anyone with a valid email address.

To share the file or folder, please refer to the user guide: Manage Folder/File Permissions in SharePoint/Teams Site.

Click ‘Request Access’ if you encounter an ‘Access Denied’ message, or you may contact the site owner directly to request access.

You can identify the sharing targets of a SharePoint site by checking its Site Name Prefix. Refer to the following table to determine whether the site is designated for staff, students, or external access.

• SharePoint is for team collaboration, with shared libraries and sites whereas, 
  
  
• OneDrive is for personal file storage 

To verify who has access to a SharePoint site, log in and navigate to the site. Click the ‘…’ menu and select ‘Manage Team’.  Choose ‘Members’ at the top to view a list of users who have access, along with their roles on the site.

To request the creation of a new SharePoint site, please submit your request via email to hotline@hkbu.edu.hk with the relevant details.