O365 migration - Staff, Associate & Departmental Account

Email: 50GB; OneDrive: 1TB.

The access is permanent.

Office 365 is supported on: PCs and Windows tablets running Windows 8 or higher. Macs with Mac OS X 10.6 or higher. iPads running iOS 7.0 or higher.

HKBU current students are entitled to install Microsoft Office 365 in their personal Windows/Mac computers, tablets and phones for free, with a maximum of 5 machines for Microsoft Office 365.

Please click here to follow the online instructions.

You will not receive any email starting from 1-Sep-22. But you still have the access of read-only during 1-Sep-22 to 31-Aug-23. After this period all the contents will be deleted, and you cannot access the Gmail or Google account anymore. 

There is no Labels in Outlook. But there are 2 solutions for managing emails: Folders and Categories.

Folders:

Folders in Outlook will let you group emails for easier sorting:

On the File menu, point to New, and then click Folder.

In the Name box, enter a name for the folder. 

In the Folder contains box, click the type of folder you want to create.

In the Select where to place the folder list, click the location for the folder. 
 

Categories:

Categories allow you to easily identify and group items. To assign a color category to a message from the message list, right-click the message. Select Categorize, then select a category from the list. You can rename the categories to something more meaningful to you or choose different colors for the categories.

Select “File”. Next halfway down the page it will list the size of the outlook mailbox and what has been used.

1. Select Calendar > Share Calendar.

2. Choose a calendar to share.

3. Select Add, decide who to share your calendar with, and select Add.

4. Select OK and you'll see the added people with a default permission level.

5. Choose a name, select the access level to give, and select OK.

1. Sign in to Outlook.com and select Settings. > View all Outlook settings at the top of the page.
   
   
2. Select Mail >Compose and reply.
   
   
3. Under Email signature, type your signature and use the available formatting options to change its appearance.
   
   
4. Select Save when you're done.

1. Click on the File tab. Select Automatic Replies (Out of Office). A dialogue box will open.
   
   
2. In the Automatic Replies box, select Send automatic replies.
   
   
3. Select the Inside My Organization tab, and enter your message.
   
   
4. Under Choose default signature, select your email account with which to associate the signature. Make any necessary changes under Choose default signature.
   
   
5. Once you are finished, click OK. 

1. Go to toolbar and select File, then select Office Account.
   
   
2. Under Office Theme, select Black.
   
   
3. Select the back arrow at the top to return.

Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important (by Outlook intelligence) email messages are on the Focused tab while the rest remain easily accessible.

Open the Settings pane in Outlook. Move the toggle next to Focused Inbox to off. 

There is a limit of 250GB for a single file.

File upload and download sizes

Please view this Microsoft page.

To restore a document previous version on OneDrive:

1. Select the document for which you want to restore an earlier version. 

2. Right-Click Files.

3. Select “Version history”. 

4. Open the drop-down menu for the document version you want to restore.

5. Click Restore.  

6. Click OK.

Please refer here.

The files under Google workspace will be changed to eligible format in Office and OneDrive through Google Take Out or Mover.

Google Docs > Microsoft Word 

Google Spreadsheets > Microsoft Excel

Google Slides > Microsoft PowerPoint 

Google Keep > Microsoft OneNote

1. Select the files or photos you want to share, and then select Share.
2. Choose if you want to allow editing.
3. Select Email.
4. Enter the email addresses of the people you'd like to share with and add an optional message.
5. Select Share. Everyone you share with will receive an email.

You still have the access of read-only during 1-Jul-22 to 20-Jun-23. After this period, all the contents will be deleted, and you cannot access the Google Drive or Google account anymore. 

OneDrive desktop sync app help you to work with the OneDrive files in File Explorer or Finder. It can also easily save files and sync to Microsoft OneDrive from the programs they use.

The system requirement on this app is 32-bit or 64-bit version of Windows 11, Windows 10, Windows 8, Windows 8.1, or Windows 7 (not supported for Windows XP or Linux), Mac OS X 10.12 or later.

OneDrive has a maximum URL path length of 260 characters. You cannot sync the file if the path exceeds 260 characters.

OneDrive will keep up to 5 versions.

No, OneDrive does not support one identical name for more than 1 folder. Therefore, after migration, folders in identical name will be merged as a single folder. All relevant files will be kept in the merged folder.