The University will move the email service and online cloud storage to Microsoft Office 365 platform for staff, associate & departmental account. A brand new, full featured O365 account will be available to existing users as below.
To complete the followings by 31 August 2022:
Notes:
* Users will be informed by individual email, to perform self-service switch-over.
May 2022 - 31 August 2022
You will receive an email notification to perform Self-service Switch-Over to O365 at your convenience during the period. After the switch-over, all your incoming emails will be delivered to Outlook webmail (instead of Gmail). Note that the latest email messages and files in Google will be automatically synchronised to O365 within 24 hours after the switch-over.
Google Workspace (WS) | MS Office 365 (O365) | Migration Guidelines |
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Migrated to Office 365 by ITO (Please see the Limitation of Email/Data Migration) |
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Self-service Migration Guide for Google Photo Self-service Migration Guide for Google Keep |
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Data migration is not supported For details: "Google Help Center: Manage your information" |
Other Google services, such as
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N/A | Data migration is not supported
For details: "Google Help Center: Manage your information" |
Google Authentication for other Cloud Service/App (“Sign in with Google”) | N/A | Please contact related service providers or update authentication method.
For details: "Google Help Center: See devices with account access" |
OneDrive for Windows [Guideline]
OneDrive for Mac [Guideline]
OneDrive for iOS [Guideline]
OneDrive for Android [Guideline]
Google Drive Auditor [Guideline]
Email: 50GB; OneDrive: 1TB.
The access is permanent.
Office 365 is supported on: PCs and Windows tablets running Windows 8 or higher. Macs with Mac OS X 10.6 or higher. iPads running iOS 7.0 or higher.
HKBU current students are entitled to install Microsoft Office 365 in their personal Windows/Mac computers, tablets and phones for free, with a maximum of 5 machines for Microsoft Office 365.
Please click here to follow the online instructions.
You will not receive any email starting from 1-Sep-22. But you still have the access of read-only during 1-Sep-22 to 31-Aug-23. After this period all the contents will be deleted, and you cannot access the Gmail or Google account anymore.
There is no Labels in Outlook. But there are 2 solutions for managing emails: Folders and Categories.
Folders:
Folders in Outlook will let you group emails for easier sorting:
On the File menu, point to New, and then click Folder.
In the Name box, enter a name for the folder.
In the Folder contains box, click the type of folder you want to create.
In the Select where to place the folder list, click the location for the folder.
Categories:
Categories allow you to easily identify and group items. To assign a color category to a message from the message list, right-click the message. Select Categorize, then select a category from the list. You can rename the categories to something more meaningful to you or choose different colors for the categories.
Select “File”. Next halfway down the page it will list the size of the outlook mailbox and what has been used.
Select Calendar > Share Calendar.
Choose a calendar to share.
Select Add, decide who to share your calendar with, and select Add.
Select OK and you'll see the added people with a default permission level.
Choose a name, select the access level to give, and select OK.
Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important (by Outlook intelligence) email messages are on the Focused tab while the rest remain easily accessible.
Open the Settings pane in Outlook. Move the toggle next to Focused Inbox to off.
There is a limit of 250GB for a single file.
File upload and download sizes
Please view this Microsoft page.
To restore a document previous version on OneDrive:
1. Select the document for which you want to restore an earlier version.
2. Right-Click Files.
3. Select “Version history”.
4. Open the drop-down menu for the document version you want to restore.
5. Click Restore.
6. Click OK.
Please refer here.
The files under Google workspace will be changed to eligible format in Office and OneDrive through Google Take Out or Mover.
Google Docs > Microsoft Word
Google Spreadsheets > Microsoft Excel
Google Slides > Microsoft PowerPoint
Google Keep > Microsoft OneNote
You still have the access of read-only during 1-Jul-22 to 20-Jun-23. After this period, all the contents will be deleted, and you cannot access the Google Drive or Google account anymore.
OneDrive desktop sync app help you to work with the OneDrive files in File Explorer or Finder. It can also easily save files and sync to Microsoft OneDrive from the programs they use.
The system requirement on this app is 32-bit or 64-bit version of Windows 11, Windows 10, Windows 8, Windows 8.1, or Windows 7 (not supported for Windows XP or Linux), Mac OS X 10.12 or later.
OneDrive has a maximum URL path length of 260 characters. You cannot sync the file if the path exceeds 260 characters.
OneDrive will keep up to 5 versions.
No, OneDrive does not support one identical name for more than 1 folder. Therefore, after migration, folders in identical name will be merged as a single folder. All relevant files will be kept in the merged folder.