e-Signatures Service
IMPROVED BUSINESS AGILITY WITH DIGITAL DOCUMENTATION PROCESS
- Improve user experience on digitalised document processing
- Review ＞ Approve ＞ Sign ANYWHERE at ANYTIME
- Green campus
- Connect & collaborate with University community
REALIZING THE BENEFITS
Better User Experience
Contribution to Sustainability
Productivity Gain
Cost Savings
Automated & Efficient Work Flow
Enhanced Security & Governance
USE CASES
- Essential approval process with workflow automation
- Digital signature process automation with legal binding
Human Resources Office
HR procedures can be carried out digitally, reducing the consumption of paper, ensuring the complete processing of the documentation in a safe way.
Appointment/Re-appointment
Leave application
Promotion forms
Finance Office
These procedures could be carried out remotely, reducing the time of signing and sending related documents.
Tender approval
Supplier registration
Invoice payment
Faculties/ Departments
Thousands of documents could be managed with just a few clicks to integrate with e-Signatures in these processes.
Offer letters
Reply slips
Letters to students
TRAINING VIDEO
We organized a training session for HKBU staff to introduce the use of e-Signatures. You may click the below button to watch the recorded training session.
FAQs
e-Signatures (Adobe Sign) is a cloud-based, enterprise-class e-signatures service that lets you replace paper and ink signature processes with fully automated electronic signature workflows. With it, user can easily send, sign, track, and manage signature processes using a browser or mobile device.
For convenience, only the delegated Document Owner (DO) needs to login e-Signatures (Adobe Sign).
To use e-Signatures for document signing:
- DO logins e-Signatures cloud services using the SSOid to define the “document flow” by assigning the Document Signers (DS).
- DO sends the document to DS(s) in e-Signatures.
- DS receives the document by email, reviews and signs the document online.
- e-Signatures notifies DO after all DS(s) signed the document.
- e-Signatures automatically sends the final signed copy to all DS(s). Done!
For Document Signer (DS), no registration is required, just logins e-Signatures with your SSOid.
For Document Owner (Do) to create/upload document for signing by other users, please contact ITO Service Call Centre at 3411-7899 or hotline@hkbu.edu.hk to activate the DO function first.
Adobe Sign User Guide
https://helpx.adobe.com/sign/user-guide.html
Adobe Sign Tutorials
https://helpx.adobe.com/sign/tutorials.html
Training video (for staff only)
https://ito.hkbu.edu.hk/content/dam/hongkongbaptistuniversity/ito-assets/doc/staff/esignature/adobe-esign-recording-compress.mp4
The cost of e-Signatures is calculated per transaction. ITO will charge the owner department annually.
e-Signatures is legally binding. For details, please refer to Electronic Signature Laws & Regulations - Hong Kong (adobe.com)